DocuSign
DocuSign is an electronic signature platform that can be used to electronically sign and facilitate approvals and agreements from anywhere with an internet connection. Using DocuSign, you can quickly and securely access and sign documents, upload and send documents for others to sign, or send reminders and check the signing status of your documents. DocuSign helps to save time, money, and errors by automating and digitizing the entire agreement process in a secure, electronic format.
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What kinds of data can be stored in DocuSign?
| Data Type | OK | Not OK |
|---|---|---|
| Budget Information | ✔ | |
| Contracts; | ✔ | |
| Course evaluations | ✔ | |
| Data classified as Public | ✔ | |
| Data classified as Restricted | ✔ | |
| Employee and student IDs/GIDs (even when combined with names) | ✔ | |
| Planning documents | ✔ | |
| Staff search committee notes | ✔ | |
| Student grades and records | ✔ | |
| Bank account numbers | ✔ | |
| Data classified as Confidential | ✔ | |
| Drivers License numbers | ✔ | |
| Passport Visa numbers | ✔ | |
| Payroll ACH numbers | ✔ | |
| Social Security numbers | ✔ | |
| Credit card numbers | X | |
| Research data subject to export controls | X | |
| International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR) governed data | X | |
| No Recipient Attachment tags are allowed in the envelope that would contain an image of a document with PII or FERPA data | X |