Fiscal Year End Instructions

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Fiscal year 2026 runs from July 1, 2025 – June 30, 2026.  The process of closing the books for the fiscal year 2026 will soon be underway and below are some important deadlines for departments.

Departments are strongly encouraged to review their budgets and general ledger reports on a monthly basis.  Review reports for any unusual or incorrect items and submit an Expenditure Correction Form to correct charges as necessary.  Doing so will ensure the overall accuracy of the University’s financial information as fiscal year 2026 draws to a close.

Fiscal Year End 2026

***Please note these dates are tentative and are subject to change until finalized with MSU and the State.

• Fiscal Year End Deadlines 
• Purchases between $10,000 - $99,999 by April 1, 2026
• Facility Services Work Orders by May 15, 2026
• All cash and fund balances must be positive by June 1, 2026
• Last day for all other purchases, including use of P-cards is June 1, 2026
• Print Shop and Copy Room charges by June 12, 2026
• Completed Capital Fixed Asset Inventory returned to Financial Services by June 12, 2026
• All deposits must be to the Business Services Cashier by 11:00 am on June 30, 2026
• Banner Payment Authorization (BPA)'s to Business Services by Noon on July 7, 2026
• Expenditure Correction Form's to Financial Services by July 7, 2026
• June Recharges due to Financial Services by July 7, 2026
• All P-Card transactions & Travel reports for FY26 must be completed in Chrome River by June 19, 2026.

The Fiscal year 2026 closing period will run from July 1 – July 24, 2026.  Final FY26 reports can be run in Banner Web Reports after July 24.  Please contact Financial Services if you have any questions or need additional information.

Fiscal Year End Tips

Below are some reminders for departments to ensure that Fiscal Year End runs as smoothly as possible.

• Submit Foundation Reimbursement Requests for FY26 as soon as possible before June 30.
• Please notify Financial Services or Business Services if you have not been invoiced for equipment or services by June 30.
• Review dates on invoices to be sure that we are paying them in the correct Fiscal Year (FY26 or FY27).   If unsure, please contact Financial Services at x2131 or Business Services at x2140.

Fiscal Year End contacts: