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- General Policy
Montana State University Billings is a community of scholars and members of such
University communities have traditionally recognized their individual responsibilities
in the development of a mature and sophisticated society.
By enrolling in the University, the student neither loses the rights nor escapes
the duties of a citizen. Each student should conduct his/her personal life in the
context of mutual regard for the rights, property, and privileges of others. Therefore,
it is expected that students will demonstrate respect for the law and for the necessity
of orderly conduct in the affairs of the local and campus community.
In certain circumstances where this preferred conduct fails, the University will
rely upon the rules and procedures described in its Code of Student Conduct to hold
students accountable for maintaining the responsibilities that follow.
- Student Rights
One of the concerns of Montana State University Billings is to provide each student
the opportunity to learn. Therefore, some personal freedoms and rights of students
include, but are not limited to:
- Freedom of inquiry, speech, and assembly.
- Freedom from threats.
- Freedom from acts of violence.
- Freedom from unfair or obscene treatment from others.
- Freedom from interference from others in an unreasonable and unauthorized manner while
in class, activities, and public events.
- Freedom from theft and willful destruction of personal property.
- Right to study and learn in an atmosphere of academic freedom.
- Right to procedural due process in University misconduct action.
- Right to be governed by justifiable academic regulations.
- To be informed in writing of the academic requirements determined by individual instructors.
- Right to be informed of the regulations for academic and social conduct, and graduation
requirements of the University.
- Right to petition for redress of grievances, academic and non-academic
- Student Responsibilities
Each student has the responsibility:
- To respect the rights and property of others.
- To be fully acquainted and comply with the published rules and regulations of the
- To comply with all local, state, and federal laws.
- To recognize that student activities reflect upon the individuals involved as well
as upon the entire University community.
- To recognize the University’s obligation to provide a safe environment conducive for
learning and academic inquiry.
- To adhere to the academic requirements determined by individual instructors.
- To abide by the reasonable direction of a University official acting within the legitimate
scope of his or her duties.
- Disruption or Obstruction of University Activities or Functions
The University is a forum for ideas and their exchange. Such exchange can only occur
in a scholarly place if order is maintained and standards of decorum and good behavior
are recognized by all. Therefore, any campus demonstration conducted for the purpose
of expressing opinions of the participants must adhere to Freedom of Expression Policies – Part VI. G.
The representative governing body for all full-time and part-time students is the
Associated Students of Montana State University Billings (ASMSU Billings). Students
may also affiliate with any of the registered student organizations at Montana State
University Billings for which they are eligible for membership. Further information
is in Part V of this Handbook.
- Student Publications and Media
The official Associated Students of Montana State University Billings sponsored student
newspaper is the RETORT.
Any student publication shall be free of censorship. The editors shall not be arbitrarily
suspended because of disapproval of editorial content. This editorial freedom carries
with it the obligation of responsible journalism. All student publications must explicitly
state that the opinions expressed by the publications are not necessarily those of
the University or its students.
- Student Identification
- All students at the University are entitled to a student identification card referred
to as the U-Card.
- These wallet-size photo ID Cards are the property of Montana State University Billings
and the initial card is issued to students at a cost of $15.00. In order to determine
the identity of individuals, University officials may request to see these cards.
Refusal to present these cards by the student may result in misconduct action.
- To be valid, the U-Card must contain the student’s photo.
- Lost U-Cards should be reported immediately to U-Card Office in Admissions (657-2023)
in order to prevent unauthorized use.
- Students needing replacement U-Cards will be charged a $15.00 fee. The fee must be
paid at the Business Office Cashier (if cash only/debit card) or at the U-Card Office
in Admissions with check or U-Card funds before the new ID picture can be taken.
- Photos for replacement U-Cards are made at the Admissions Office in McMullen Hall
1st Floor West anytime during business hours on Monday through Friday.
- Financial Responsibility
Students are expected to be financially responsible citizens. They are responsible
for meeting their financial obligations to the University and the community. Specific
financial requirements may be found in the University’s General Bulletin. Students
suspended from the University for Misconduct reasons have no right to a refund or
cancellation of amounts due. Students may also be disenrolled from the University
for failure to meet financial obligations.
- Financial Aid
The University endeavors to assist students who do not have sufficient financial
resources to pay educational expenses. The Office of Financial Aid and Scholarships
is responsible for administering certain financial aid funds. Students also have
responsibilities which are:
- To apply for admission to the University.
- To apply for financial aid each year according to the prescribed procedure.
- To accept charges with the Business Office every semester.
- To maintain satisfactory academic progress at the University.
- To notify the Office of Financial Aid and Scholarships of any unusual change in their
- To notify the Office of Financial Aid and Scholarships of any additional financial
aid not included in the “Award Notification” or subsequent “Award Revisions.”
- To repay within the term any over-award, loan, and/or grant resulting from the receipt
of aid not included in the “Award Notification” or subsequent “Award Revisions.”
- To notify the Office of Financial Aid and Scholarships of changes in enrollment status.
- To sign for all funds disbursed on their behalf.
- To use funds solely for educational purposes.
- To notify the Admissions/Registrar of all address and phone number changes.
- To notify the lender when enrolled as less than a half-time student.
- Health and Safety
- Students at the University have the responsibility to help contribute to the general
health and security of the campus. Therefore, individuals and organizations should
take reasonable precautions for the safety and health of all members of the University
- Students should expect misconduct action to be taken against them by either University,
civil authorities, or both, if they:
- throw objects into or from University facilities.
- misuse fire or other life safety equipment.
- use or possess ammunition, firearms, or weapons on University property.
- conduct themselves in a manner that significantly endangers the health and safety
of other persons on campus.
- engage in behavior that is prohibited by federal, state, or local law.
- The unauthorized possession, ignition, or detonation of any explosive device, fireworks,
liquid, or object which is flammable which could cause damage to persons or property
or cause disruption to campus activities is forbidden, unless authorized by the Vice
Chancellor for Student Affairs and University Police.
- Tobacco Free Policy
The use, sale, or distribution of tobacco products is prohibited on all properties
owned, operated, or leased by Montana State University Billings.
- Definition of tobacco
Tobacco is defined as all tobacco‐derived or containing products, including, but
not limited to, cigarettes (clove, bidis, kreteks), cigars and cigarillos, hookah‐
smoked products, and oral tobacco (spit and spitless, smokeless, chew, snuff). Additionally,
any nicotine delivery device that has not been approved by the FDA for cessation is
included in this policy.
The usage of tobacco by students, employees, visitors, guests, and contractors is
prohibited on all properties owned, operated, or leased by MSU Billings.
- Defined tobacco‐free environments
Tobacco is prohibited on all property owned, operated, or leased by MSU Billings
and satellite campuses, including:
- all interior space on the MSU Billings campus and property leased by MSU Billings
- all outside property or grounds on MSU Billings campuses, including areas such as
walkways, parking lots, sky bridges, and patios;
- all outside property leased by MSU Billings;
- all vehicles owned or leased by MSU Billings;
- all indoor and outdoor athletic facilities.
- Sale, distribution and advertising of tobacco products
The sale of tobacco products and tobacco‐related merchandise (including logo‐containing
items) is prohibited, regardless of the vendor. The distribution or sampling of tobacco
products is prohibited on all property owned, operated, or leased by MSU Billings,
regardless of the vendor. All tobacco industry promotions, advertising, marketing,
and distribution are prohibited on campus owned and leased properties.
- Tobacco industry sponsorship
The sponsorship of athletic events, programs, athletes, campus groups, student organizations,
events, departments and individuals by the tobacco industry and related companies
is prohibited. No university publication shall accept any form of advertising of tobacco
The University will not accept any direct or indirect funding from tobacco companies.
The littering of campus owned, operated or leased property with tobacco products
- Public events
MSU Billings offers a wide range of public events, such as conferences, meetings,
public lectures, social events, cultural events, and sporting events on campus owned
and leased properties. All organizers and participants of these events are required
to abide by MSU Billings’ tobacco‐free policy. Organizers of such events are responsible
for communicating the policy to attendees and for enforcing this policy.
The following activities may be conducted as exceptions to the policy subject to
advance approval as indicated.
- The use of tobacco products in laboratory and classroom instruction/experiments, or
for artistic purposes. All research, educational, and/or artistic purposes that involve
the use of tobacco on campus must be approved in advance by the Provost or designee.
Such use must be preceded by reasonable advance notice to the public. Nothing in this
policy is intended to prohibit research on tobacco companies or tobacco products.
- Specific activities used in connection with the practice of cultural activities by
American Indians that are in accordance with the American Indian Religious Freedom
Act, 42 U.S.C. sections 1996 and 1996a allow for the use of ceremonial tobacco. All
ceremonial use exceptions must be approved in advance by the Chancellor or designee.
- Drug-Free Schools and Communities Act
In accordance with the Drug-Free Schools and Communities Act of 1989, the unlawful possession, use, or distribution of alcohol and illicit drugs by Montana
State University Billings employees and its students on institutional property or
at any of its activities is prohibited. Montana State University Billings will uphold
the standards of conduct which prohibit the unlawful possession, use, or distribution
of alcohol and illicit drugs by its employees and students.
Montana State University Billings will impose misconduct sanctions (consistent with
local, state, and federal laws), and consistently enforce such sanctions, relating
to the unlawful possession, use, or distribution of alcohol and illicit drugs by its
employees and students. Violations of this policy will result in misconduct action
up to and including termination and may have legal consequences. (Refer to MSU Billings
Personnel Management Memo #21A.) In the case of an enrolled student, suspension or
expulsion from the institution may be appropriate. Specific misconduct procedures
and sanctions for students involved in these unlawful activities are outlined in Part IX, B, 2 of this Handbook. At the option of Montana State University Billings, an employee
or student violating this policy may be required to satisfactorily complete a drug
abuse assistance or rehabilitation program as an alternative to termination, suspension,
Information regarding health risks associated with the use of illicit drugs and the
abuse of alcohol, as well as alcohol counseling treatment and rehabilitation programs
for students and employees is available from Student Health Services or the Employee
Wellness Program Office.
- 1988 Drug-Free Workplace Act
In accordance with the 1988 Drug-Free Workplace Act, it is unlawful to manufacture,
distribute, dispense, possess, or use an illegally controlled substance in the workplace.
Employees in violation of this act may be suspended, terminated, or required to participate
in a rehabilitation program.
As required by the Drug-Free Workplace Act of 1988, as a condition of employment
under the grant, the employee will notify the employer in writing of his or her conviction
for a violation of a criminal drug statute occurring in the workplace no later than
five (5) calendar days after such conviction.
Montana State University Billings, as an institution, agrees to notify the following
agency if an employee is convicted of violating a criminal drug statute:
- Director, Grants & Contract Services
U. S. Department of Education
400 Maryland Avenue, S.W.
Room 3124, GSA Regional Building no. 3
Washington, D.C. 20202-5140
- This notice will also:
- be in writing and done within ten (10) calendar days of employee’s notification of
the employer (Montana State University Billings).
- include the employee’s name and job title/position.
Furthermore, Montana State University Billings agrees to take one of the following
actions within 30 days of receiving notice from the employee of a drug conviction:
- Take appropriate disciplinary action against the employee, up to and including termination,
consistent with the 1972 Rehabilitation Act and/or binding collective bargaining agreement,
- Require the convicted employee to participate satisfactorily in a drug abuse/rehabilitation
program as approved by the appropriate federal, state, or local health or law enforcement
A brochure is communicated and given to all employees and students of Montana State
University Billings, who agree to comply with its terms and conditions.
Next: Part III. Student Records