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Interlibrary Loan Lending Policies

Lending MSU Billings Materials to Other Libraries

The staff of MSU-Billings Library are pleased to loan books and other circulating items to other libraries.  Please send separate requests for multiple volumes/items.  Charges may apply -- please see the Fee Schedule below.  If you are a library who wants to request a MSU-Billings item, please call the ILL office to establish your account at 406-657-1666.  Once your account is established, you can request items electronically through your online ILLiad account.

Material Type Lend? Loan Period Renew? Return Insurance Required?
Books* Yes 3 weeks Yes No
Masters Theses Yes 3 weeks Yes No
Periodicals** Rarely Varies No No
Newspapers on Microfilm*** Yes (3 reels maximum) 1 week No Yes $300/reel
Government Documents Yes 3 weeks Yes No
Videos Yes Varies No Recommended
Terry C. Johnston Collection**** Yes, with exceptions 3 weeks Yes No, tracking # required


*      Reference and Special Collection items are noncirculating.
**    Subject to approval by Serials Librarian.
***  Items heavily used at MSU Billings are not loaned.
**** Items from the Terry C. Johnston Collection MAY be loanable depending on item condition and value.  Minimum replacement cost is $100.00 and return tracking # is required.

Articles and Chapters

MSU Billings will provide electronic, paper or fiche-to-fiche copies from journals, microforms, newspapers, books, and other sources to other libraries.  Charges may apply -- please see Fee Schedule below.

We deliver electronically using Odyssey, or as a PDF attachment.

Fee Schedule

Copies/loans will be free to Montana libraries and those libraries who participate in LVIS, Freeshare, BCR/Amigos code signers, or any formal/informal reciprocal agreements.

For those libraries who do not fit into one of the free categories the charges will be as follows:

IFM Participant
Loans & Copies
Non-IFM Participant
Loans & Copies
Docline $11.00

Requesting Materials

Requests to borrow our Library materials may be submitted using the following methods:

  2. Docline:  MTUEML
  3. Institutional Lending Request Form (Please contact us to create an account)

Replacement Policies

The standard loan replacement is $75 minimum and is dependent on the actual replacement cost. We reserve the right to charge more for items valued at over $75. The cost to replace lost or damaged microfilm is $300 per reel. Borrowing libraries must agree to return microfilm via insured USPS mail or UPS with $300 per reel worth of insurance. We allow libraries to borrow a maximum of 3 reels.

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