Infrastructure and Services

Box 

Box is a cloud platform that helps you securely store, share and manage your data.  Working with fellow staff, faculty, or student or even external partners has never been simpler. Box allows you to securely share files and collaborate with anyone, on any device. Easily create, edit and review documents with others in real-time or on-the-go.

 

Box makes it simple to securely share files and folders.

  • Drag and Drop Files Drag files into a Box folder and quickly share a link with external suppliers, vendors and partners.
  • Manage File Access Set permissions to limit document access with shared links, ranging from internal only, users in a folder, or open to everyone with the link.
  • Share Externally Invite external parties to collaborate and contribute, no matter what phone or tablet they use.

Easily configure permissions and privileges.

  • Protect your content by setting granular permissions for access, preview, editing, download and sharing capabilities.
  • Password protected links all you to share confidential documents securely while also allowing you to set access expiration dates.
  • Know when, and how often your files have been viewed with granular controls and reporting.

 Click below to learn how to:

 

 

 

What kinds of data can be stored in Box.com?

 

Data Type OK Not OK
Budget Information     
Contracts   ✔   
Course evaluations  
Data classified as Public     
Data classified as Restricted  
Employee and student IDs/GIDs (even when combined with names)  
Planning documents      
Staff search committee notes   
Student grades and records  
Bank account numbers   X
Credit card numbers   X
Data classified as Confidential   X
Drivers License numbers   X
Human research or other health related data with Personally Identifiable Information (PII)   X
Passport Visa numbers   X
Payroll ACH numbers   X
Research data subject to export controls   X
Social Security numbers   X
International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR) governed data   X

 

* Confidential Data: All data which, if released in an uncontrolled fashion, could have substantial fiscal or legal impacts on the University. Examples include social security numbers, financial account numbers, driver’s license numbers, health insurance policy ID numbers, protected health information (PHI), passport visa numbers, and export controlled information under U.S. laws.

 

* Restricted Data: All data for which release or modification without authorization could have an adverse affect on the operations, assets, or reputation of the University. Examples include employee and student ID numbers (GIDs), course evaluations, financial transactions that do not include confidential data, contracts, planning documents, and student education records as defined by the Family Educational Rights and Privacy Act (FERPA) (http://www.montana.edu/policy/family_ed_privacy_act/). All files are assumed to be ‘restricted’ unless otherwise classified as ‘public’ or ‘confidential’.

 

* Public Data: All data that is not restricted by one of the above classifications and may be released to the general public in a controlled manner, such as information designated as "Directory Information" under University policy pertaining to FERPA. Other examples include course schedules, public web pages, campus maps, policy documents, faculty publications, job opening announcements, and press releases.